![]() ![]() Differentiating who is emailing when someone emails for themselves as well as on behalf of someone else or is emailing on behalf of a group of individuals.Having multiple titles within the same organization and wanting to use a signature that makes sense for the group being emailed. ![]() Rather than having an all or nothing approach - create additional email signatures that fit all your needs. Both ways have their positives and negatives, but there is a better way. People who have created an email signature fall into one of two categories - those who a full email signature included in every email, and those who include an email signature only in new emails. How to Create and Use Multiple Email Signatures in Outlook ![]() Video showing how to create and use multiple email signatures in Outlook. This post discusses several reasons why having multiple email signatures is better than just one, as well as where and how to create them and apply them. There may also be times when a slightly modified email signature is more appropriate. What often makes more sense is to have separate email signatures for new emails and replies/forwards. However, almost everyone has been part of an email thread that got bulky in part by the repeated email signatures. There are so many details that can be shared: links to a website, blog site, social media, direct phone number, backup contact name and email, company motto and logo, and much more. This means each time you create an email, this signature will appear at the bottom of the email.Creating email signatures in Outlook saves time and is a great way to share all the information you want email recipients to see in a singular, convenient location. If you look in the signatures section, you’ll see Outlook has assigned your new signature to new messages. Your signature is created and you should be back at the Options dialog. In the Picture dialog, click the OK button.Highlight the image file and click Open.In the Picture files dialog, navigate to the image file you would like to use.In the Picture dialog, click the Browse button.Select Insert Image from the pop-up menu.In the Create Signature dialog, click the New button.Click the Signatures button at the bottom on the dialog. ![]()
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